im new to this office. the former person made an access code sheet (looks
like it was made in excel, but im not sure) the sheet numbers and color codes
files that are in the office. i guess the former did not save the sheet, and
i need to add new files. So if i need to make a new access code sheet to
number and color code all files, which way will be the easiest to do this.
(and i've never used excel or word to do this, so please leave how-to
instructions)

you may want to use word to do this so you can use the label function.

you could just as easily do it in excel as well simply by typing the
numbers in the cells and then changing the format
(format/cells/patterns) . you may want to play around with different
fonts to get the table you create to print at a size that matches up to
file folders or pendaflex.