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Count and Sum data in same Pivot table

I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

Answer: Count and Sum data in same Pivot table

Yes, you can definitely show both count and sum data in the same pivot table. Here's how you can do it:

First, create a pivot table with your data column in the "Values" section.
In the "Values" section, you will see the name of your data column. Right-click on it and select "Add to Values" again. This will add a second copy of the same data column to the pivot table.
Now, you will have two copies of the same data column in the "Values" section. Click on the drop-down arrow next to the first copy and select "Count". This will show the count of entries in that data column.
Click on the drop-down arrow next to the second copy and select "Sum". This will show the sum of values in that data column.
You can now see both count and sum data in the same pivot table.

Note: If you want to change the order of the count and sum columns, you can simply drag and drop them within the "Values" section of the pivot table.

Count and Sum data in same Pivot table

Hi,

Like you, I am new to Pivot Table. After reading your post and Debra's, I explored a bit.

As you know, there are two ways we can define the rows and columns.

(1) Directly on the new table (skeleton).
(2) Via the Layout button.

If I go by (1) above, I can only have one column.

If I go by (2) above, I can drag the same data field twice. In other words, I can have sum and count in the same table.

The layout button can be found via step 3 of the wizard.

I don't like the layout right now. I don't have two columns and instead I have sum and count stack up. But I do have the info. I'll do more exploration and see if I can make two columns.

Will stay tuned and see if more guidance available.

Epinn

wrote in message s.com...
I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

Count and Sum data in same Pivot table

You can add a field to the data area more than once, either in the
worksheet layout, or in the wizard layout.

To arrange the data fields horizontally, drag the data button onto the
cell that contains the word Total, as shown he

http://www.contextures.com/xlPivot02.html

Epinn wrote:
Hi,

Like you, I am new to Pivot Table. After reading your post and Debra's, I explored a bit.

As you know, there are two ways we can define the rows and columns.

(1) Directly on the new table (skeleton).
(2) Via the Layout button.

If I go by (1) above, I can only have one column.

If I go by (2) above, I can drag the same data field twice. In other words, I can have sum and count in the same table.

The layout button can be found via step 3 of the wizard.

I don't like the layout right now. I don't have two columns and instead I have sum and count stack up. But I do have the info. I'll do more exploration and see if I can make two columns.

Will stay tuned and see if more guidance available.

Epinn

wrote in message s.com...
I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

--
Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

Count and Sum data in same Pivot table

Hi Debra,

Thanks for your help and I am a happy camper now.

I did search for your site prior to posting but I missed it. I have always liked your site because you focus on the popular topics and highlight the important points.

For some reason, I always find it easier to add fields via the layout button. Anyway, I can do it both ways now. What happens with the worksheet layout is after I drag the field to the data area, the skeleton disappears instantly giving me the impression that I can't add any more fields. The truth is I just have to "force" the same field into the column. With the layout button, the skeleton remains open until I click okay.

Hope this helps robotman.

Epinn

"Debra Dalgleish" wrote in message ...
You can add a field to the data area more than once, either in the
worksheet layout, or in the wizard layout.

To arrange the data fields horizontally, drag the data button onto the
cell that contains the word Total, as shown he

http://www.contextures.com/xlPivot02.html

Epinn wrote:
Hi,

Like you, I am new to Pivot Table. After reading your post and Debra's, I explored a bit.

As you know, there are two ways we can define the rows and columns.

(1) Directly on the new table (skeleton).
(2) Via the Layout button.

If I go by (1) above, I can only have one column.

If I go by (2) above, I can drag the same data field twice. In other words, I can have sum and count in the same table.

The layout button can be found via step 3 of the wizard.

I don't like the layout right now. I don't have two columns and instead I have sum and count stack up. But I do have the info. I'll do more exploration and see if I can make two columns.

Will stay tuned and see if more guidance available.

Epinn

wrote in message s.com...
I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

--
Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

Count and Sum data in same Pivot table

Instead of watching the outline on the worksheet, watch the shape of the
pointer.
If it's over an area where you can't drop the field, the pointer is an
arrow with a large grey rectangle.
If it's over an area where you can drop the field, the pointer is an
arrow with a small grey rectangle, and a pivot table outline. In the
pointer outline, the blue colour indicates the area in which the field
would be dropped.

Epinn wrote:
Hi Debra,

Thanks for your help and I am a happy camper now.

I did search for your site prior to posting but I missed it. I have always liked your site because you focus on the popular topics and highlight the important points.

For some reason, I always find it easier to add fields via the layout button. Anyway, I can do it both ways now. What happens with the worksheet layout is after I drag the field to the data area, the skeleton disappears instantly giving me the impression that I can't add any more fields. The truth is I just have to "force" the same field into the column. With the layout button, the skeleton remains open until I click okay.

Hope this helps robotman.

Epinn

"Debra Dalgleish" wrote in message ...
You can add a field to the data area more than once, either in the
worksheet layout, or in the wizard layout.

To arrange the data fields horizontally, drag the data button onto the
cell that contains the word Total, as shown he

http://www.contextures.com/xlPivot02.html

Epinn wrote:

Hi,

Like you, I am new to Pivot Table. After reading your post and Debra's, I explored a bit.

As you know, there are two ways we can define the rows and columns.

(1) Directly on the new table (skeleton).
(2) Via the Layout button.

If I go by (1) above, I can only have one column.

If I go by (2) above, I can drag the same data field twice. In other words, I can have sum and count in the same table.

The layout button can be found via step 3 of the wizard.

I don't like the layout right now. I don't have two columns and instead I have sum and count stack up. But I do have the info. I'll do more exploration and see if I can make two columns.

Will stay tuned and see if more guidance available.

Epinn

wrote in message s.com...
I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

--
Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html

Count and Sum data in same Pivot table

Thanks. Previously, I did see the blue colour "square" but didn't know what it was. I just discovered something else, a small grey rectangle and a burgundy cross telling me the "NO" zone even though the rectangle is small and grey. This doesn't happen often.

Is there a link on your site that talks about all this? Will check and study your PivotTable pages later.

Epinn

"Debra Dalgleish" wrote in message ...
Instead of watching the outline on the worksheet, watch the shape of the
pointer.
If it's over an area where you can't drop the field, the pointer is an
arrow with a large grey rectangle.
If it's over an area where you can drop the field, the pointer is an
arrow with a small grey rectangle, and a pivot table outline. In the
pointer outline, the blue colour indicates the area in which the field
would be dropped.

Epinn wrote:
Hi Debra,

Thanks for your help and I am a happy camper now.

I did search for your site prior to posting but I missed it. I have always liked your site because you focus on the popular topics and highlight the important points.

For some reason, I always find it easier to add fields via the layout button. Anyway, I can do it both ways now. What happens with the worksheet layout is after I drag the field to the data area, the skeleton disappears instantly giving me the impression that I can't add any more fields. The truth is I just have to "force" the same field into the column. With the layout button, the skeleton remains open until I click okay.

Hope this helps robotman.

Epinn

"Debra Dalgleish" wrote in message ...
You can add a field to the data area more than once, either in the
worksheet layout, or in the wizard layout.

To arrange the data fields horizontally, drag the data button onto the
cell that contains the word Total, as shown he

http://www.contextures.com/xlPivot02.html

Epinn wrote:

Hi,

Like you, I am new to Pivot Table. After reading your post and Debra's, I explored a bit.

As you know, there are two ways we can define the rows and columns.

(1) Directly on the new table (skeleton).
(2) Via the Layout button.

If I go by (1) above, I can only have one column.

If I go by (2) above, I can drag the same data field twice. In other words, I can have sum and count in the same table.

The layout button can be found via step 3 of the wizard.

I don't like the layout right now. I don't have two columns and instead I have sum and count stack up. But I do have the info. I'll do more exploration and see if I can make two columns.

Will stay tuned and see if more guidance available.

Epinn

wrote in message s.com...
I'm new to pivot tables.

I wanted to have one pivot table column that counts the entries in a
data column AND another pivot table column that sums the values of the
same data column. Excel doesn't seem to let me put more than one copy
of the column into the data section of the table. I can change it
between count and sum, but i want to show both at the same time.

Any ideas?

Thanks.

--
Debra Dalgleish
Contextures
http://www.contextures.com/tiptech.html