[Herd]

How do I make excel automatically adjust the print area to print only the
rows with information in them?

Thanks for the help.
Herd

[Dave Peterson]

Depends on what you mean...

If the rows at the bottom are really empty -- no formulas, no nothing, then
excel should be able to figure out what should be printed.

But sometimes you may have to reset the lastused cell so that it matches with
what you think it should be.

Visit Debra Dalgleish's site for some techniques for resetting that
lastusedcell.
http://www.contextures.com/xlfaqApp.html#Unused

On the other hand, if you have formulas in those rows that evaluate to "",
resetting the last used cell won't help.

If I can pick out a column indicates if that row is used or not, then I like
this technique:

(I used column A in my sample, but you can use any column you want.)

Insert|Name|Define
Names in workbook: Sheet1!LastRow
Use this formula
Refers to: =LOOKUP(2,1/(Sheet1!$A$1:$A$1000<""),ROW(Sheet1!$A$1:$A$1000) )

(Make that 1000 big enough to extend past the last possible row.)

Then once mo
Insert|Name|Define
Names in workbook: Sheet1!Print_Area
Use this formula
Refers to: =OFFSET(Sheet1!$A$1,0,0,lastRow,3)

That last 3 represents the last column to print (A:C in my example).

And change the worksheet (sheet1) if necessary (in all the places).


Herd wrote:

How do I make excel automatically adjust the print area to print only the
rows with information in them?

Thanks for the help.
Herd

--

Dave Peterson

[tmirelle]

When I follow your instructions, it works great the first time, then when I
add a couple rows of data... the last print range is still held

If I check the named range, the function =OFFSET(Sheet1!$A$1,0,0,lastRow,3)
has been replaced with the actual range

"Dave Peterson" wrote:

Depends on what you mean...

If the rows at the bottom are really empty -- no formulas, no nothing, then
excel should be able to figure out what should be printed.

But sometimes you may have to reset the lastused cell so that it matches with
what you think it should be.

Visit Debra Dalgleish's site for some techniques for resetting that
lastusedcell.
http://www.contextures.com/xlfaqApp.html#Unused

On the other hand, if you have formulas in those rows that evaluate to "",
resetting the last used cell won't help.

If I can pick out a column indicates if that row is used or not, then I like
this technique:

(I used column A in my sample, but you can use any column you want.)

Insert|Name|Define
Names in workbook: Sheet1!LastRow
Use this formula
Refers to: =LOOKUP(2,1/(Sheet1!$A$1:$A$1000<""),ROW(Sheet1!$A$1:$A$1000) )

(Make that 1000 big enough to extend past the last possible row.)

Then once mo
Insert|Name|Define
Names in workbook: Sheet1!Print_Area
Use this formula
Refers to: =OFFSET(Sheet1!$A$1,0,0,lastRow,3)

That last 3 represents the last column to print (A:C in my example).

And change the worksheet (sheet1) if necessary (in all the places).


Herd wrote:

How do I make excel automatically adjust the print area to print only the
rows with information in them?

Thanks for the help.
Herd

--

Dave Peterson

[Dave Peterson]

If you go into File|Page Setup, you'll have to redo the Sheet1!Print_Area name.

tmirelle wrote:

When I follow your instructions, it works great the first time, then when I
add a couple rows of data... the last print range is still held

If I check the named range, the function =OFFSET(Sheet1!$A$1,0,0,lastRow,3)
has been replaced with the actual range

"Dave Peterson" wrote:

Depends on what you mean...

If the rows at the bottom are really empty -- no formulas, no nothing, then
excel should be able to figure out what should be printed.

But sometimes you may have to reset the lastused cell so that it matches with
what you think it should be.

Visit Debra Dalgleish's site for some techniques for resetting that
lastusedcell.
http://www.contextures.com/xlfaqApp.html#Unused

On the other hand, if you have formulas in those rows that evaluate to "",
resetting the last used cell won't help.

If I can pick out a column indicates if that row is used or not, then I like
this technique:

(I used column A in my sample, but you can use any column you want.)

Insert|Name|Define
Names in workbook: Sheet1!LastRow
Use this formula
Refers to: =LOOKUP(2,1/(Sheet1!$A$1:$A$1000<""),ROW(Sheet1!$A$1:$A$1000) )

(Make that 1000 big enough to extend past the last possible row.)

Then once mo
Insert|Name|Define
Names in workbook: Sheet1!Print_Area
Use this formula
Refers to: =OFFSET(Sheet1!$A$1,0,0,lastRow,3)

That last 3 represents the last column to print (A:C in my example).

And change the worksheet (sheet1) if necessary (in all the places).


Herd wrote:

How do I make excel automatically adjust the print area to print only the
rows with information in them?

Thanks for the help.
Herd

--

Dave Peterson


--

Dave Peterson

[Raveendiran RR]

Hi,

To reset the print area, to the dynamic range,you can use this macro,
however make sure that the defined name Print_Area in every worksheet has the
formula that was previously inplemented in this discussion

Macro:

Sub Print_custom()
With ActiveSheet
..PageSetup.PrintArea = ActiveSheet.Range("A1:A10")
..PageSetup.PrintArea = ActiveSheet.Range("Print_Area").Address
End With

End Sub

Thanks,
RaveendiranRR




"Dave Peterson" wrote:

If you go into File|Page Setup, you'll have to redo the Sheet1!Print_Area name.

tmirelle wrote:

When I follow your instructions, it works great the first time, then when I
add a couple rows of data... the last print range is still held

If I check the named range, the function =OFFSET(Sheet1!$A$1,0,0,lastRow,3)
has been replaced with the actual range

"Dave Peterson" wrote:

Depends on what you mean...

If the rows at the bottom are really empty -- no formulas, no nothing, then
excel should be able to figure out what should be printed.

But sometimes you may have to reset the lastused cell so that it matches with
what you think it should be.

Visit Debra Dalgleish's site for some techniques for resetting that
lastusedcell.
http://www.contextures.com/xlfaqApp.html#Unused

On the other hand, if you have formulas in those rows that evaluate to "",
resetting the last used cell won't help.

If I can pick out a column indicates if that row is used or not, then I like
this technique:

(I used column A in my sample, but you can use any column you want.)

Insert|Name|Define
Names in workbook: Sheet1!LastRow
Use this formula
Refers to: =LOOKUP(2,1/(Sheet1!$A$1:$A$1000<""),ROW(Sheet1!$A$1:$A$1000) )

(Make that 1000 big enough to extend past the last possible row.)

Then once mo
Insert|Name|Define
Names in workbook: Sheet1!Print_Area
Use this formula
Refers to: =OFFSET(Sheet1!$A$1,0,0,lastRow,3)

That last 3 represents the last column to print (A:C in my example).

And change the worksheet (sheet1) if necessary (in all the places).


Herd wrote:

How do I make excel automatically adjust the print area to print only the
rows with information in them?

Thanks for the help.
Herd

--

Dave Peterson


--

Dave Peterson