Reply
 
LinkBack Thread Tools Search this Thread Display Modes
  #1   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 16
Default Excel 07 breaking links

We have a document on a shared drive that we update often and hyperlink to
other documents. Currently, I created a link to a Word doc but when I email
it to a colleague, her link looks for the doc on her C drive. We've done
this many times with no problem. We have removed and retried creating the
link several times, have moved it to a higher level folder on the shared
drive, and have gone to the drive and found the doc, just to be sure it was
put in the right place. Does anyone know what this problem might be? Thank
you.
  #2   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 9
Default Excel 07 breaking links


"LisaK" wrote in message
...
We have a document on a shared drive that we update often and hyperlink to
other documents. Currently, I created a link to a Word doc but when I
email
it to a colleague, her link looks for the doc on her C drive. We've done
this many times with no problem. We have removed and retried creating the
link several times, have moved it to a higher level folder on the shared
drive, and have gone to the drive and found the doc, just to be sure it
was
put in the right place. Does anyone know what this problem might be?
Thank
you.

You have to save it somewhere on hard-drive and reopen it. If you open
attachments from email, then the link does not work. Otherwise, if you have
sent just a hyperlink like - file://C:\\Shared folder\Shared document.doc -
then it open that from local drive. I prefer this version - \\server\shared
folder\Shared document.doc -.

Anyway, any of those does not open anything, if you have made link to a Word
document and you have opened that as attachment from mail. Hope this give
an advice?

JG


  #3   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 16
Default Excel 07 breaking links

I'm not sure I agree with this. We've been using links in this way for
years, and it has worked. The document is being opened by people within the
group, not being sent outside the company or anything like that. Maybe I'm
missing something, as I don't find this answer to be clear.

"Jeff Gordon" wrote:


"LisaK" wrote in message
...
We have a document on a shared drive that we update often and hyperlink to
other documents. Currently, I created a link to a Word doc but when I
email
it to a colleague, her link looks for the doc on her C drive. We've done
this many times with no problem. We have removed and retried creating the
link several times, have moved it to a higher level folder on the shared
drive, and have gone to the drive and found the doc, just to be sure it
was
put in the right place. Does anyone know what this problem might be?
Thank
you.

You have to save it somewhere on hard-drive and reopen it. If you open
attachments from email, then the link does not work. Otherwise, if you have
sent just a hyperlink like - file://C:\\Shared folder\Shared document.doc -
then it open that from local drive. I prefer this version - \\server\shared
folder\Shared document.doc -.

Anyway, any of those does not open anything, if you have made link to a Word
document and you have opened that as attachment from mail. Hope this give
an advice?

JG



  #4   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 9
Default Excel 07 breaking links

Hi!

Let me know, how the link look like.

JG
"LisaK" wrote in message
...
I'm not sure I agree with this. We've been using links in this way for
years, and it has worked. The document is being opened by people within
the
group, not being sent outside the company or anything like that. Maybe
I'm
missing something, as I don't find this answer to be clear.

"Jeff Gordon" wrote:




  #5   Report Post  
Posted to microsoft.public.excel.links
jaf jaf is offline
external usenet poster
 
Posts: 300
Default Excel 07 breaking links

Hi Lisa,
I saw your other post as well.
The forward slash "/" is UNC convention.
The backslash "\" is windows path convention.
See http://en.wikipedia.org/wiki/Path_(computing)

I would say Excel is confused as to what the link should be if your seeing both slashes.

C:\ will assumed to be a drive on the local machine, unless your company has mapped "C:" as a network drive you will run into
problems.

You mentioned hyperlinks. Are the hyperlinks or Excel links?

Stick with //server/share to avoid problems. You never know when a drive is going to get remapped.

John



"LisaK" wrote in message ...
I'm not sure I agree with this. We've been using links in this way for
years, and it has worked. The document is being opened by people within the
group, not being sent outside the company or anything like that. Maybe I'm
missing something, as I don't find this answer to be clear.

"Jeff Gordon" wrote:


"LisaK" wrote in message
...
We have a document on a shared drive that we update often and hyperlink to
other documents. Currently, I created a link to a Word doc but when I
email
it to a colleague, her link looks for the doc on her C drive. We've done
this many times with no problem. We have removed and retried creating the
link several times, have moved it to a higher level folder on the shared
drive, and have gone to the drive and found the doc, just to be sure it
was
put in the right place. Does anyone know what this problem might be?
Thank
you.

You have to save it somewhere on hard-drive and reopen it. If you open
attachments from email, then the link does not work. Otherwise, if you have
sent just a hyperlink like - file://C:\\Shared folder\Shared document.doc -
then it open that from local drive. I prefer this version - \\server\shared
folder\Shared document.doc -.

Anyway, any of those does not open anything, if you have made link to a Word
document and you have opened that as attachment from mail. Hope this give
an advice?

JG






  #6   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 3
Default Excel 07 breaking links

LisaK, we have this same issue in our Excel 2007 files sometimes. I am
really curious if you have solved it.

We have hyperlinks to files on our internal LAN SharePoint servers. The
hyperlinks work fine for me and others. But every so often someone opens the
Excel file and resaves it (without deliberately editting any of the
hyperlinks) and suddenly all of the hyperlinks no longer point to the server
location but instead to that person's C:\ drive (which of course is wrong, so
the link is broken now forever). Re-fixed the hyperlink just starts the
process all over again, the links always break/re-point to the wrong
location.

Folks are not saving the file to their C: drive at all. It is very
strange, and I would like someone from Microsoft (or others who can) to
explain why Excel would change the "absolute" (not "relative") file path
designated in the Hyperlink in Excel 2007.
  #7   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 1
Default Excel 07 breaking links

Gman,

I am having this same problem exactly and have yet to find a solution. Even
after fixing the links to point back to their original location, they
eventually go back to pointing to the user's C:\ drive. As with your issue
both users are using Office 2007, so there isn't any compatability issues.
Anyone who could resolve or assist in this problem would be greatly
appreciated.

Thanks

"theGman" wrote:

LisaK, we have this same issue in our Excel 2007 files sometimes. I am
really curious if you have solved it.

We have hyperlinks to files on our internal LAN SharePoint servers. The
hyperlinks work fine for me and others. But every so often someone opens the
Excel file and resaves it (without deliberately editting any of the
hyperlinks) and suddenly all of the hyperlinks no longer point to the server
location but instead to that person's C:\ drive (which of course is wrong, so
the link is broken now forever). Re-fixed the hyperlink just starts the
process all over again, the links always break/re-point to the wrong
location.

Folks are not saving the file to their C: drive at all. It is very
strange, and I would like someone from Microsoft (or others who can) to
explain why Excel would change the "absolute" (not "relative") file path
designated in the Hyperlink in Excel 2007.

  #8   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 1
Default Excel 07 breaking links

Gman,
Yup, I have the exact same problem, but mine happens in Word too. We have
coworkers collaborating on a document, but when I go to do the final review,
all sharepoint hyperlinks (Intranet) are converted to C drive links and are
unusable.

I am going to play with some document library settings. I seem to remember
a setting that allows checked-out documents to be stored on the local drive
until they are checked back in. I wonder if that is causing the
problem....For me, it is very frustrating because some documents have
literally a hundred hyperlinks to internal forms and info.

Funny, the internet (external) links don't get changed at all.


  #9   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 2
Default Excel 07 breaking links

Just to add another me too:

Hyperlinks like http://mycompany.com/folder/this.xls in an excel spreadsheet
are getting converted to file:///c:\my documents\folder\this.xls.

It seems to be when saving the excel file into a Sharepoint 2007 document
library.

"Metoo" wrote:

Gman,
Yup, I have the exact same problem, but mine happens in Word too. We have
coworkers collaborating on a document, but when I go to do the final review,
all sharepoint hyperlinks (Intranet) are converted to C drive links and are
unusable.

I am going to play with some document library settings. I seem to remember
a setting that allows checked-out documents to be stored on the local drive
until they are checked back in. I wonder if that is causing the
problem....For me, it is very frustrating because some documents have
literally a hundred hyperlinks to internal forms and info.

Funny, the internet (external) links don't get changed at all.


  #10   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 473
Default Excel 07 breaking links

If the links were originally to files in the same folder as the
spreadsheet (or possibly sub-folders thereof) then Excel will hold them
as relative links by default. So, when the spreadsheet gets moved
somewhere else the links will be interpreted as relative to that new
folder and the files may well not reside there.

I recommend trying the following (2003 or earlier):
File Properties Summary Hyperlink Base:
\\SomeNonServer\SomeNonFolder

In Excel 2007 you get there by [that's progress for you!]:
Office Button Prepare Properties Document Properties Advanced
Properties Summary

This will force Excel to hold hyperlinks as absolute rather than
relative to its assumed base (the folder it came from). Then remake
any links which are not pointing to the right place.

If you try this, please post back here with the results so that others
can tell whether the advice is worth following or not.

Bill Manville
MVP - Microsoft Excel, Oxford, England
No email replies please - respond to newsgroup



  #11   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 1
Default Excel 07 breaking links

Hi,

I tried following these steps below and still had the same problem. When I
email the file, its converting the file path from +\\miscserver\miscfolder to
this:

=+'C:\Documents and Settings\jlastname\Local Settings\Temporary Internet
Files\Content.Outlook\

Could it be an issue with Outlook or using Excel 2007?

We don't remember having this issue before and all of my co-workers have the
same permissions and access rights.

Thank you,

Jazmin

"Bill Manville" wrote:

If the links were originally to files in the same folder as the
spreadsheet (or possibly sub-folders thereof) then Excel will hold them
as relative links by default. So, when the spreadsheet gets moved
somewhere else the links will be interpreted as relative to that new
folder and the files may well not reside there.

I recommend trying the following (2003 or earlier):
File Properties Summary Hyperlink Base:
\\SomeNonServer\SomeNonFolder

In Excel 2007 you get there by [that's progress for you!]:
Office Button Prepare Properties Document Properties Advanced
Properties Summary

This will force Excel to hold hyperlinks as absolute rather than
relative to its assumed base (the folder it came from). Then remake
any links which are not pointing to the right place.

If you try this, please post back here with the results so that others
can tell whether the advice is worth following or not.

Bill Manville
MVP - Microsoft Excel, Oxford, England
No email replies please - respond to newsgroup

.

  #12   Report Post  
Posted to microsoft.public.excel.links
external usenet poster
 
Posts: 473
Default Excel 07 breaking links

The solution I proposed was specifically for hyperlinks.
It won't have any effect on Excel (formula) links such as those you
describe.

Formula links are held as relative if the source workbook is in the
same folder as the destination workbook, or a sub-folder of it. [Which
is good if different users use different drive mappings or if the files
are moved as a set to a different location, but bad in your case of
emailing the file]

For formula links, I suggest you do the following:
- in Excel, open the file from its network location
- save it to a local folder. That will make the links non-relative
- send the local version by email.

Of course, the recipient will likely be unable to access the source
files. (Because if he could then you could just send him a link to the
file instead of the whole file)

Please let us know how you get on with this approach.

Bill Manville
MVP - Microsoft Excel, Oxford, England
No email replies please - respond to newsgroup

Reply
Thread Tools Search this Thread
Search this Thread:

Advanced Search
Display Modes

Posting Rules

Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are On


Similar Threads
Thread Thread Starter Forum Replies Last Post
Excel 2000 breaking links awhyswoman Excel Discussion (Misc queries) 3 June 6th 07 09:04 PM
Breaking Links in Excel 2000 amyp Excel Discussion (Misc queries) 3 March 15th 06 10:29 PM
Breaking Links in Excel 2000 amyp Excel Discussion (Misc queries) 0 March 15th 06 08:02 PM
Breaking Links in Excel 2000 Nevio Excel Discussion (Misc queries) 2 August 17th 05 01:26 PM
How do I prevent my links from breaking in Excel? Excel links Excel Worksheet Functions 1 November 16th 04 06:53 PM


All times are GMT +1. The time now is 10:08 PM.

Powered by vBulletin® Copyright ©2000 - 2024, Jelsoft Enterprises Ltd.
Copyright ©2004-2024 ExcelBanter.
The comments are property of their posters.
 

About Us

"It's about Microsoft Excel"